Can we receive a purchase order in parts?

Yes. Record the quantity received and keep the remaining quantity visible for follow-up. During evaluation, test a second delivery and a canceled remainder so the team agrees how each state is handled.

Does a receiving checklist replace our warehouse system?

A purchasing receipt is one part of warehouse operations. Scope barcode hardware, bins, picking, shipping, lot traceability, and advanced routing separately if they are requirements.

Will receiving update our POS inventory?

That depends on the supported integration, mapped items and location, and configured update direction. Demonstrate one receipt and its stock result before rollout. Do not assume every partner has the same write capabilities.

Can we try this without sharing customer documents?

Yes. The public receiving demo uses fictional data and saves nothing. A product walkthrough can also use an example order before any private data is needed.

Buyers & receiving teams · Purchase order receiving software

Record what arrived. See what is still due.

Check deliveries against the approved PO, record actual quantities, and flag differences. Buyers and receivers share the same record for follow-up.

Book a receiving workflow demo Try a sample order →

90-day free trial · No credit card · See pricing

Illustration of a warehouse team checking supplier cartons before stocking shelves

01Check units

Start with the approved purchase.

Show the receiver the item, supplier pack, destination, and expected quantity. A supplier message proposing a substitute or higher price still needs the buyer’s review; keep that distinction visible before accepting the delivery.

Keep the supplier pack explicit.
Show the ordered quantity in compatible units.
Use the buyer-approved record.

The receiving team checks against an agreed order.

Six cases means twenty-four bottles

6cases

4bottles per case

24 bottlesOrdered quantity

02Receive the delivery

Record the goods that actually arrived.

Four of six cases arrive, with four bottles per case. Record sixteen accepted bottles and keep the remaining eight open on the purchase order.

Receiving record

PO 1043 · Gallon bottles · Main store

Ordered6 cases

24 bottles ordered

6 cases × 4 bottles per case.

Received4 cases

16 bottles added to stock

Use the mapped item and receiving location.

Still due2 cases

8 bottles remain open

Keep the undelivered quantity on the purchase order.

Fictional example · 4 gallon bottles per case.

03Follow up

Keep follow-up and bill review connected.

Eight bottles are still due. Keep that balance visible to the next buyer, together with the supplier’s revised date and any invoice difference. Confirm who posts stock updates and who reviews the bill before connecting external systems.

Keep the remaining quantity open.
Review the confirmed arrival date.
Give finance receipt evidence.

The next order and the bookkeeper use the same receipt history.

One order, two receipts

Supplier confirmation

First delivery4 cases16 bottles

Next delivery2 cases8 bottles

Inside LineNow

Try the delivery check your receiving team would use.

Open a fictional order and choose received, partial, not received, or a problem. The public demo lets you inspect the checklist without connecting an account.

Try the receiving checklist →

LineNow fictional receiving demo showing received, partial, not received, and problem options for a delivery item — Interactive demo screenshot. Fictional data; nothing is saved. It does not exercise supplier messaging, live inventory writes, or accounting integrations. View full size ↗

Make it work for your team

Set up receiving around the people doing it.

Use one real delivery during evaluation, with the buyer, receiver, and bookkeeper checking their part of the handoff.

Walk through your setup →

Cases, units, and item identity: Map supplier codes and purchase packs to the stock item. Test a case receipt when your team counts or sells individual units.
Mobile and printed checklists: Choose how staff check the delivery on the floor. Demonstrate the receiving checklist and how any paper notes return to the shared record.
POS inventory ownership: Confirm your supported integration, destination location, and which system records the receipt. Receiving independently in two systems can double-count stock.
Invoice review: Keep receipt evidence and approved changes with the purchase. Scope the supported accounting mapping and human review; a receiving record alone does not approve a bill.

Practical questions