Do suppliers need to change how they send quotes?

Suppliers can use the supported email and communication workflow. LineNow helps structure the replies for review, while the buyer checks the extracted details before making a decision.

Does the system automatically choose the cheapest supplier?

The buyer reviews supplier offers and makes the award decision. Price is considered alongside quantity, MOQ, lead time, terms, substitutions, and the original requirement.

Who reviews requests before sourcing?

The owner or Procurement reviews requests directly at the business unit. They can start sourcing without a separate requisition approval step.

What happens when only part of the order arrives?

Record the quantity received against the PO and retain the goods receipt and any differences. The remaining quantity stays visible for follow-up.

Stockroom · Request → Compare → Receive

Compare supplier quotes. Follow the order to receipt.

LineNow connects stockroom requests, supplier RFQs, quote comparison, and receiving. Give suppliers the same glove specification, compare their complete offers, and follow the selected quote into stock.

Book an RFQ workflow demo Follow the workflow ↓

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Stockroom colleagues inspecting gloves and safety supplies

01Request the right specification

Start with a request suppliers can quote.

Capture the specification, quantity, destination, and needed date. Have the owner or Procurement review the requirement, then send the same request to the suppliers you want to compare.

Specify the item, unit, quantity, destination, and needed date.
Have the owner or Procurement review the request directly.
Give every supplier the same requirement to quote.

Everyone prices the same 20-box requirement.

One specification for every quote

Powder-free nitrile gloves · Size M

20boxes required

100gloves per box

2,000 glovesStockroom requirement

02Compare complete quotes

Compare the whole supplier offer.

Compare the quoted unit price, freight, and arrival date against the same twenty-box requirement. The buyer reviews the complete terms before awarding the order.

Quotation · Supplier A

Fictional quote · Powder-free nitrile gloves · Size M · 100 per box

20 boxes at $8.40 per box.

$168 in goods

20 boxes × $8.40.

Freight is $12.

$180 delivered total

$168 goods + $12 freight. Tax excluded.

We can deliver in 2 days.

Meets the needed date

The stockroom needs delivery within 2 days.

Fictional supplier quote · Same specification and quantity for every offer.

Compare delivered cost and arrival
Supplier	Delivered total	Arrival
Supplier A	$180	2 days
Supplier B	$188	5 days
Supplier C	$162	3 days

Supplier A meets the two-day requirement. The buyer reviews the complete terms before awarding. Totals exclude tax.

03Receive into the stockroom

Turn the award into received stock.

Create the supplier purchase order from the reviewed quote. Receive against that order, retain the goods receipt, and keep the outstanding quantity visible when the delivery is short.

Create the PO from the reviewed supplier quote.
Check the delivered quantity and record the goods receipt.
Keep the shortfall and incoming stock visible.

18 boxes received; 2 boxes still due.

Inside LineNow

Read competing offers beside the original requirement.

LineNow keeps supplier offers and quoted terms in the RFQ workspace. Review quantities, tiers, MOQs, and lead times before accepting an offer, while the supplier conversation remains accessible.

Explore the procurement product →

LineNow RFQ comparison workspace showing a requirement and competing supplier offers, price tiers, minimum quantities, and terms — LineNow quote comparison workspace. Example sourcing record shown. View full size ↗

Make it work for your team

Keep responsibilities clear from request to receipt.

Each role works from the same requirement, with purchasing access configured for each business unit.

Walk through your setup →

Requesters: Specify the item and destination. Include quantities and needed dates so buyers can source accurately.
Owners: Assign Procurement access to the business unit so buyers can work on requests directly.
Buyers: Invite suppliers, review extracted quote details, select the offer, and manage the PO and supplier changes.
Stockroom staff: Check deliveries, record goods receipts and differences, and keep current and incoming stock visible.

Practical questions

Before you connect the workflow.

Understand the setup, the handoffs, and what your team reviews along the way.

Connect sourcing to the next task.

QuickBooks

Carry the reviewed purchase into accounting.

What belongs in an RFQ?

Prepare specifications that produce comparable supplier quotes.

Procurement product

See the broader requisition, purchasing, and inventory capabilities.

Walk through your own workflow

Bring a request and two supplier quotes.

See how the comparison, purchasing decision, and first goods receipt fit together in your stockroom.

Book an RFQ workflow demo

90-day free trial · Guided setup · View plans and pricing

Compare supplier quotes. Follow the order to receipt.

90-day free trial · No credit card · See pricing

Start with a request suppliers can quote.

Capture the specification, quantity, destination, and needed date. Have the owner or Procurement review the requirement, then send the same request to the suppliers you want to compare.

Specify the item, unit, quantity, destination, and needed date.

Have the owner or Procurement review the request directly.

Give every supplier the same requirement to quote.

Everyone prices the same 20-box requirement.

Compare delivered cost and arrival

Supplier

Delivered total

Arrival

Supplier A

$180

2 days

Supplier B

$188

5 days

Supplier C

$162

3 days

Turn the award into received stock.

Create the supplier purchase order from the reviewed quote. Receive against that order, retain the goods receipt, and keep the outstanding quantity visible when the delivery is short.

Create the PO from the reviewed supplier quote.

Check the delivered quantity and record the goods receipt.

Keep the shortfall and incoming stock visible.

18 boxes received; 2 boxes still due.

Compare supplier quotes. Follow the order to receipt.

Start with a request suppliers can quote.

One specification for every quote

Compare the whole supplier offer.

Quotation · Supplier A

Turn the award into received stock.

Keep the open quantity visible

Read competing offers beside the original requirement.

Keep responsibilities clear from request to receipt.

Before you connect the workflow.

Connect sourcing to the next task.

Bring a request and two supplier quotes.

Compare supplier quotes. Follow the order to receipt.

Start with a request suppliers can quote.

One specification for every quote

Compare the whole supplier offer.

Quotation · Supplier A

Turn the award into received stock.

Keep the open quantity visible

Read competing offers beside the original requirement.

Keep responsibilities clear from request to receipt.

Before you connect the workflow.

Connect sourcing to the next task.

Bring a request and two supplier quotes.